The ILS Committee (IC) focuses on the shared integrated library system (ILS). The decisions of the Integrated Library System Committee are not subject to approval by the Administrative Council. The charge of the IC shall be:
- Oversees software development and implementation and maintenance of the ILS.
- Serves as a forum for discussion and decision-making concerning ILS issues and services.
- Oversees ILS planning and recommends elements for inclusion in SCLS annual planning efforts.
- Creates working groups as required. Participation on working groups will not be limited to committee members.
- Makes recommendations concerning annual budget.
- Will communicate activities to the Administrative Council.
Meetings:
Meetings of the IC shall be held 6-8 times per year and additional meetings may be held at the call of the SCLS Director, the Technology Services Coordinator, or as requested by committee members. IC representatives may attend meetings by videoconference or other electronic means as approved by the group. A quorum of at least a majority of the representatives will be required at each meeting.
Any member library staff can attend any meeting of the IC to address the committee. They can also ask their representative, the Technology Services Coordinator, or the SCLS Director, to add an item to the agenda.
Representation:
There will be a representative from each cluster that includes at least one ILS participant. All representatives must come from an ILS participating library. IC representatives will serve two-year terms with 50% of seats open for election in any given year.
The SCLS Director, Technology Services Coordinator, Circulation Services Consultant and Technical Services Consultant will serve as non-voting members of the committee. Other SCLS staff may attend meetings as appropriate.
Elections:
Elections will occur annually beginning in September. Candidates can be nominated by any library in their cluster or can be self-nominated. Each library will have one vote in the election, cast by the director or their designee. Elections for cluster representatives will be completed no later than November 1st. New members of the IC will be seated in January.
Recalls:
If a majority of the members of a cluster believe that their elected representative has not represented them adequately, they may submit a recall petition to the SCLS Director. To be valid, the recall petition must contain the library names and directors’ signatures of at least 51% of the members of the cluster and must identify the name of the person whose removal is being sought. Only one recall petition may be filed during each two year term and only after the representative has held that seat for at least six months.
SCLS, upon receipt of such a petition, shall immediately notify the subject of the recall, and, within 20 days time, initiate a special election. Candidates for the seat can be nominated by any library in the cluster. Unless the representative sought to be recalled resigns within that time period, his/her name shall automatically be placed on the ballot. The election shall be concluded within 30 days of its initiation. The incumbent shall continue to perform the duties of the position until the recall election has been completed. If the incumbent is re-elected, he/she shall continue in the office for the remainder of the unexpired term; if another nominee is elected, that individual will serve the remainder of the unexpired term.
If a representative resigns during their term, an election will occur immediately for the seat, according to the process used for annual elections. The newly elected representative will serve the remainder of the unexpired term.
Leadership:
SCLS staff will serve as chair, facilitator, and secretary to the IC.
Voting:
Motions will be approved by majority vote of those present with each cluster having one vote.